PBG Consulting

Acquisitions?Contract Specialist

PBG is a leading small business provider specializing in a broad array of Program Management, Operations, and Information Technology (IT) services to federal, state, local, commercial, and nonprofit organizations. Our expertise delivering innovative solutions to unique challenges spans across the private, public, and nonprofit sectors. PBG draws upon its deep expertise, in-depth knowledge, and industry-best practices in the areas of IT, Operations, and Project, Program, and Portfolio Management to develop scalable solutions for managing complex issues.

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

PBG is looking for a Acquisition/Contract Specialist to join our team of professionals, supporting a customer in Norfolk, VA.

Key Responsibilities:

  • Work independently with little oversight by the Government and be experienced, skilled and knowledgeable in all aspects of Federal Government acquisition (i.e. requirements development, acquisition planning, solicitation development, proposal evaluation, negotiations, source selection, contract administration and contract closeout).

  • Provide advice and recommendations for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc.

  • Research existing Government- wide contracts for available products and services. Evaluate different approaches to and sources for acquisition support. Research available suppliers and compare the services and costs of obtaining support from the different providers.

  • Assisting the program offices in preparing IGCEs. Research analysis may include, but is not limited to, past purchases of the products or services, current market value of the products or services, other agency purchases of similar products and services.

  • Assist in conducting market research to identify potential sources and contract vehicles. Potential sources should include socio-economic program participants (i.e., small businesses, small and disadvantaged businesses, HUB Zone businesses). Potential vehicles should include GSA Schedule vendors, Government-wide Agency Contracts, and other agency contracts.

  • Conduct market surveys and prepare written documentation of market research. Support program offices in documenting small business capability analysis. Prepare FedBizOpps and other electronic posting announcements.

  • Assist in the evaluation process by ensuring that written documentation is available to support either informal or formal source selection procedures. If formal source selection procedures are used - Prepare Source Selection Plans, assist with identification of SSEB members, instruct SSEB members on roles and responsibilities, ensure Conflict of Interest/Nondisclosure Forms are signed, prepare evaluation sheets, and prepare draft of Source Selection Decision Memorandum. Other pre-award documents may include Determinations and Findings (D&Fs), Justifications and Approvals (J&As), and other necessary contract file documents.

  • Prepare Request for Quotes (RFQs), Request for Proposals (RFPs), and Combined Synopsis/Solicitations. Assure the solicitation includes all appropriate solicitation terms and conditions. Recommend and prepare unique terms and conditions as required. Prior to release of solicitation, assist Contracting Officer (KO) in verifying that funds are available and obtain legal concurrence. Release solicitation by electronic posting, email, fax or mail.

  • Work with evaluators and KO to identify pre-negotiation objectives and assist the KO with discussions amongst Offerors. Prepare final contract award documents for task and delivery orders and stand-alone contracts, and Contracting Officer Representative (COR) designation letters. Assist KO in obtaining legal concurrence. Distribute contract to appropriate parties. Input award into the Federal Procurement Data System (FPDS).

  • Prepare appropriate documentation for the exercise of options, prepare modifications, and assist in the resolution of performance problems.

  • Communicate with USCG Program Management personnel about the details of technical requirements acquisitions provide advice, guidance and counsel on how to handle complex acquisition contracts and processes.

  • Develop and manage Plan of Action and Milestones (POAM) as directed by the COR

  • Work with technical experts and assist in drafting procurement packages for commercial and non-commercial supplies and services exceeding $250k.

  • Utilize superior written and oral communication skills for working in cross-functional acquisition team.

  • Prepare contract support documentation, including letters, Determination and Findings, and Price Reasonable Determinations for KO approval.

  • Manage complex problems through effective and efficient resolutions that are compliant with all Federal, DHS, and Coast Guard acquisition regulations and policies.

  • Draft solicitations, including Request for Quotations (RFQs), Request for Proposals (RFPs) for both commercial and non-commercial supplies and services over $250k.

  • Cradle to grave contract procedures that includes extensive development of complex acquisition plans, solicitations and pre- and post-negotiation objectives.

  • Develop source selection plans for KO approval.

  • Formulate high level responses to include, but not limited to, best procurement approach, establishing competitive range and award determinations.

Required Qualifications:

  • Minimum of a bachelor’s degree in a business related discipline and has been certified at the DAWIA Level II or FAC-C Level II or higher

  • Minimum of seven (7) years of experience in conducting comprehensive acquisition support activities as described in this SOW with (5) of the seven (7) years of experience should be in FAR-based contracting

  • Experience with the MS Office Suite of tools.

  • Proficiency with Coast Guard automated databases to include, but not limited to; Naval and Electronics Supply Support System (NESSS), Workflow Imaging Network System (WINS)m Fleet Logistics Software (FLS) system, Federal Procurement Desktop (FPD)/Core Accounting System (CAS) Federal Procurement Data System – Next Generation (FPDS-NG).

  • Ability to successfully pass a background investigation equivalent to National Agency Check with Inquiries (NACI) level or higher.

  • Excellent verbal, graphical, interpersonal and written communication skills.

  • Strong analytical, problem-solving and decision-making capabilities.

  • Team player with the ability to work in a fast-paced environment.

  • Must possess strong analytical, organizational and project management skills.

  • Demonstrated outstanding level of professionalism in providing client support, including ability to exercise good judgment, discretion, tact, and diplomacy.

  • Sound business ethics, including the protection of proprietary and confidential information.

  • Ability to work with all levels of internal staff, as well as outside clients and vendors.

  • Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude.

Desired Qualifications:

PBG celebrates diversity and is proud to provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetics, disability, or protected veteran status. In addition to federal law requirements, PBG complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.